Runs on the Microsoft 365 and Copilot you already have.

Every meeting starts with automatic prep and ends with tasks assigned.

AI Meeting Assistant prepares a brief 30 minutes before the meeting, captures decisions during it, and sends tasks to Planner within 5 minutes of it ending. The manager runs the discussion and focuses on people and decisions. The system holds the context.

Let's talk
Problem

Meetings eat up time twice: before they start and after they end.

  • Preparation means digging through Outlook, Teams, and Planner. Most of the time it doesn't happen, and the meeting starts from scratch.
  • Half of the decisions never get written down, and tasks have no owner or deadline.
  • Every meeting adds three new decisions, but no time to act on them.
Solution

Three phases of a smart meeting.

All on the Microsoft 365 platform you already pay for. No procurement, no new tool, rollout in a matter of weeks.

01

Before the meeting

30 minutes before it starts, you automatically get a brief: who's attending, what you last discussed, open tasks, and a proposed agenda. Copilot puts it together on its own from Outlook, Teams, and Planner.

Context from Outlook, Teams, and PlannerOpen tasks from the previous meetingA proposed agenda ready for approvalDelivered automatically, no manual work
02

During the meeting

Copilot records, transcribes, and flags decisions, tasks, and open questions in real time. You focus on the discussion, not on taking notes. Every decision has context, every task an owner and a deadline.

Structured decisions with contextTasks assigned to specific peopleDeadlines and ownership in one placeOpen questions flagged for follow-up
03

After the meeting

Structured minutes arrive within 5 minutes. Tasks are automatically created in Planner and Copilot drafts follow-up messages. Once a month, a report for leadership is generated: task completion and recurring themes.

Completed tasks · this month: 74%Report for leadershipRecurring themes: 3 topics

We'll show you where your team is losing time and what to do about it.

We start with one value stream. We quantify the losses, propose a solution, and show you a measurable result within 4 weeks.

Calibrated on your data. Free, no obligation.

Have questions?

How do I automate meeting minutes in Microsoft Teams?
With Copilot, which records the meeting, transcribes it, and flags decisions, tasks, and open questions. Meeting Assistant sets this up so a structured record lands in your inbox within 5 minutes of the meeting ending, and tasks are created in Planner automatically. No new tool required — everything runs on the Microsoft 365 you already have.
Can Copilot prepare briefing materials before a meeting?
Yes. 30 minutes before the meeting starts you get a brief: who's attending, what you last discussed, open tasks, and a proposed agenda. Copilot assembles it automatically from Outlook, Teams, and Planner, with no manual work.
What licenses do I need for Meeting Assistant?
The foundation is Microsoft 365 with Copilot. At the initial consultation we'll go through what you already have and what needs to be added.
How much does deploying an AI meeting assistant cost?
The price depends on the number of teams and the scope of automation. We start with a pilot on a single value stream that shows a measurable result within 4 weeks, so you decide on continuing based on numbers, not a promise.
How long does rollout take?
A matter of weeks. We build on the Microsoft 365 you already have, so there's no custom development or procurement of new software. You see the first measurable result within 4 weeks.
Does it work in Czech?
Yes. The brief, meeting transcript, minutes, and tasks all work in Czech.
Where is meeting data processed? Is it secure?
Everything runs inside your Microsoft 365 tenant. Data never leaves the environment you already use for email and documents, and the same access rights apply. We set up recording rules in line with GDPR, and meeting participants are informed about it.
How are you different from an IT vendor or systems integrator?
We don't sell software or implementation hours. We set up the tool, but more importantly the rhythm and habits a team keeps using after we're gone. That's why we measure results in behavior, such as task completion from meetings, not in the number of licenses deployed.
Aricoma
České Radiokomunikace
Kooperativa
ČPP
Czech Airlines Technics
Jungheinrich
Orea Hotels & Resorts
Heureka
Aricoma
České Radiokomunikace
Kooperativa
ČPP
Czech Airlines Technics
Jungheinrich
Orea Hotels & Resorts
Heureka